Equipment Hire

Integrates With:

  • Sage Pastel Partner and Xpress
  • Sage Evolution
  • Microsoft Office

Product Overview

This multi-functional system has the ability to help track the overall management and productivity of any day-by-day, short term or long term rental item, including the sales and maintenance thereof.

Novtel Equipment Hire Software is geared to manage the rental of equipment such as (but not limited to) tools, industrial plant, scaffolding, containers, camera equipment, garden equipment, catering/event equipment and chemical toilets with a complete on-site service scheduling and driver tracking management system. This product is also equipped with a fully integrated internal and external workshop management system.

A variety of reports are included which enables the user to record profit & loss per stock category and item, accumulated monthly totals per hire contract/item; and overall stock availability in-store and in other branches.

Key Features

  • Complete on-site service scheduling & driver tracking management
  • Fully integrated internal & external workshop management system
  • Generate a variety of Reports
  • Generate Rental Agreements
  • Track maintenance and servicing on every item
  • Manage multiple branches and workshops
  • Built-in Point of Sale support product

Useful Information

  • All Available manuals can be downloaded from the Novtel Forum.
  • The latest product version can be downloaded from the website as it is released.
  • Online training is available on request.

The Equipment Hire Product Demo Video

The Ablution Hire Demo Video

The Basics of Equipment Hire – Manual

The Basics of Container Hire – Manual

The Basics of Ablution Hire – Manual

The Basics of the POS System – Manual

Download the Latest Equipment Hire Release

Manuals Available on the Novtel Forum

General Setup Manuals:

  1. Setting Up Your Company’s Branches
  2. Users and Passwords
  3. Sage Pastel Integration
  4. Activating the use of Multi-Stores – Warehouses
  5. Agents (Sales Analysis Codes)
  6. User Defined Fields
  7. Activating and Using Reminders
  8. Creating and Linking Payment Terms
  9. Email Setup and Management
  10. Settlement Discount Explained
  11. Creating and Managing Supplier Master Files
  12. Creating Supplier Sub-Hire Price Matrices
  13. Creating Item Categories and Sub-Categories
  14. Creating Hire Items
  15. Kit Items and Kit Groups Explained
  16. Creating and Using Item Tariffs
  17. Creating and Managing Charges
  18. Setting Up Charge and Hire Item Price Matrices
  19. Rental Day Limits Explained
  20. Creating and Managing Areas
  21. Creating and Charging POS Specials
  22. Serial Number Charges Explained
  23. Updating Price Matrices From Pastel
  24. Importing Customers From Pastel
  25. Workstation and Printer Setup
  26. The Monthly Authorization Process
  27. Deposit Setup Preferences
  28. Setting Up and Linking Replacement; Late Return and Repair Charges
  29. Rain / Off-Hire Days Settings

Daily Operator Manuals:

  1. The Login and Log Off Procedure
  2. Understanding the Grid
  3. Creating and Managing Customer Master Files
  4. Creating Contracts
  5. Raising a Deposit and Issuing the Deposit Receipt
  6. Placing Items on Rent
  7. The Daily Increment Procedure
  8. Returning Items and Issuing the Invoice
  9. Managing Rain / Off-Hire Days
  10. Processing Account Payments


  1. The Contract Details Report
  2. The Deposit Statement Reporting Options

Supervisor Manuals:

  1. Opening a User’s Shift