Posts Tagged ‘Novtel’

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Fixed an error, which caused the Customer Reconciliation to display no results when the report was generated by customer category. (Groove Id : CH-A3220106F)

Fixed an error, which occurred when running the Customer ->Novtel Aging Report.

There when the permission for negative receipts was added, no check was added to actually control access to that feature. That check has now been added.

Fixed a layout error on the form used for the Customer Receipts report.

Introduction

IT IS VERY IMPORTANT TO NOTE THAT NOVTEL DO NOT AT ALL CRITICISE PASTEL PARTNER’S WAY OF MANUFACTURING, OR SAY THERE IS SOMETHING WRONG WITH PASTEL PARTNER.

THE WAY PASTEL WORKS, WORKS FOR MANY COMPANIES; OUR CLIENTS SIMPLY HAVE DIFFERENT NEEDS TO PASTEL PARTNER’S OFFERINGS.

PASTEL TAKES OUR CLIENTS 75% TO WHERE THEY WANT TO BE AS FAR AS MANUFACTURING IS CONCERNED.

TOGETHER NOVTEL AND PASTEL PARTNER CREATES THE PERFECT MANUFACTURING SOLUTION FOR EVERYONE TO ENJOY.

The instructions received from our clients were as follows:

1. Design module for Pastel Partner that manufacture at last cost.

1.1 At the same time adjust selling prices of the manufactured goods as the mark-up % specified in

the BOM (Bill Of Materials) in Pastel Partner.

1.2 Base the selling price calculation of the manufactured item on the sum of the last cost of the BOM.

1.3 Allow the manufacturing process to automatic transfer manufactured stock items to the deferent

stores/branches in Pastel Partner.

1.4 Adjust the inventory quantities according the BOM’s defined quantities and store selection to

complete the manufacturing process with the new Novtel Manufacturing system.

2. Design system that automatically adjust shelf item’s selling prices based on last cost of the purchased item.

2.1 Pastel’s “Adjust Selling Prices” is not adequate because the adjustment requires manual Input form the user

after GRN’s (Goods Received Notes)  are processed.

2.2 Each shelf item have 3 selling prices List A, B and C; each inventory category have different pre-set

mark-up margins.

2.3 The mark-up margin for each inventory item needs to be recorded on the Pastel inventory master file showing the % mark-up for each price list.

2.4 For the mark-up margins the 3 Inventory Numeric user defined fields in Pastel are used to store the information.

2.5 All purchased goods are received in a store we call this receiving store; the Pastel GRN’s are done in this store as deliveries are received from

suppliers.

2.6 All manufactured and shelf items are transferred form the receiving to the various stores we have.

2.7 Design a store transfer module that will adjust the selling price of each shelf item based on the

mark-ups as described in note 2.2, 2.3 and 2.4  above as stock transfer are done.

3. Referring to 2.2, 2.3 and 2.4 above design a system that will automatically populate the Inventory

mark-up % to each of the 3 Inventory item’s Numeric user defined fields allow this automatic %

mark-up adjustment to be made per inventory category.

4. Design System to adjust stock on hand per inventory item to “0″ quantity on hand with the click

of one button; allow this adjust stock to “0″adjustment to be made per inventory category.  This feature is to help with the take

on of new stock balances at last cost.

Manufacture at last cost

Pastel can only manufacture at average cost.

For the Novtel Manufacturing system to work the Bill of Materials item have to exist as an Inventory item in Pastel

the Lock BOM to this item and Update Selling Price tick boxes must be ticked as shown in the example below.

Each component of the Bill of Materials do have a average cost and last cost. Pastel’s calculation of

average cost calculated as follows:

Total amount paid for the inventory item divided by the quantity purchased.

There is no periods or dates linked the calculation of Pastel Average Cost it is simply average of all transactions on the master file

for that specific inventory item over the period purchases were done by the system.

The Edit Bills of Materials screen of Pastel can show what the selling prices should be at last cost in the example below.

The only problem is that when the actual manufacturing process is done in Pastel the system will manufacture at average cost only.

NOVTEL  NEWSLETTER  NO.8

18/05/2010

NOVTEL  RELATIONS  MANAGEMENT  SYSTEM (RM) FOR EFFECTIVE CONTROL OF BUSINESS CORRESPONDENCE  AND  BUSINESS OPERATIONS

1.  INTRODUCTION

This is a call to all Managers experiencing difficulties to control their business correspondence (incoming and outgoing) as well as their business operations.    Successfull Managers know that precision control over correspondence and operations is the centre of growth and financial stability.    It is usually not possible to keep track of all communication activities of staff members especially communication regarding queries and problems experienced by clients.

As far as business operations are concerned the integration of business data is vital.   Business data is inter alia used by the sales department. (including cash and credit sales), the transport and delivery divisions and the marketing and research divisions.    The Administration section will off course also rely on the business data to obtain an effective administrative division.

2.   SOLUTION

The obvious solution is the NOVTEL  Relations  Management  System.   The System is divided into two sub-systems via the

. Business Correspondence System

. Business Operation System.

2.1  BUSINESS  CORRESPONDENCE  SYSTEM

The RM – system is user friendly and is able to centralize all correspondence between customers, suppliers and staff members.   Any form of correspondence like an e-mail, SMS message, a note or an ordinary letter is done perfectly and with ease.   All correspondence is immediately available to each and every staff member and of course to the Manager.   The System includes the sending of final notices and letters to Customers and the capability of  sending e-mails or SMS’s in bulk.   Only one master file is used for all correspondence activities and the program easily integrates to PASTEL accounting.

2.2   BUSINESS  OPERATION  SYSTEM

The Novtel RM System creates a data integration base.   This means that all relevant business entities use the same data system.   The advantage of the integration base is especially usable by the manage to do the following:

Draw at anytime a list of outstanding accounts;

Arrange the sending of letters of final demand to customers in arrears with their payments;

Control the Cash and Credit Sales at any time.

Evaluate the merchandise in stock;

Control all the correspondence between staff members as well as correspondence between staff members and the public;

Advise the marketing Division of problems relating to a drop in sales;

Advise the Purchasing Division about new stocks on to market;

Control the Bank and Financial Situation of the Company.

Pay attention to staff problems which are reported by the Human Relation Department;

Use the information necessary to adjust the policy of the decisions of the Company;

Compare the performance of the Company to that of similar companies;

To report in the financial Statements to whom it may concern.

3.   The  Novtel Relations Management system has proved to be an excellent time saver;   a reliable vehicle for all administration and a System without which no Manager can perform.

Issues resolved and new features:

Group:

Fix when changing ‘Duration Charged’ to NOT dynamically update Reservation end date and Grid after saving Reservation.

This is used for a longer stay shown on the grid than at ‘Duration Charged’. Example – Guest stays 14 days and gets 2 days free. Show on grid 14 days but only 12 days at ‘Duration Charged’.

Reports:

Restaurant & Diet

Fix to show only selected day’s records.

User/Password:

Fixed an error encountered when editing a Bar/Restaurant User with Gratuity code not entered.

Fixed an error encountered when not populating and using Multi-store code 2.

Fix to only make Setup – Users/Passwords – Restaurant TAB ‘Gratuity GL Account’ required…

if Setup – Company – POS TAB ‘Posting of Shortages/Surplus by Supervisor Shift Cashup’ is checked

and Setup – Interface – Pastel POS TAB ‘Short/Over Account’ is left blank.

Issues resolved and new features:

Restaurant/Bar:

Display size:

Resize of ‘Top’ buttons for 800×600 and 1024×768 with the incorporation of the ‘Bar Sales’ button.

Receipt and Bill:

Option added at Setup Company – POS – Print Bill/Receipt combination instead of Receipt

Un-checked prints Receipt

Checked prints Bill/Receipt combination

Account Payments:

Fix ‘Account Payments’  debit\credit balance which was showing in reverse. (v5.1.0.9)

Reports

Daily Activity Report:

Remove RA Number

Activity Report:

Remove RA Number

Multi-Store:

Fix the Cash consolidated Restaurant/Bar invoice to correctly handle Multi-Store transactions.

Multi-store management by Charges – ‘Bar Item’ and ‘Menu Item’:

Checking both ‘Bar Item’ and ‘Menu Item’ at Charges will result in the following:

When a Bar Staff member selects this item the multi-store will default to the Bar Staff member’s Bar multi-store.

When a Restaurant Staff member selects this item the multi-store will default to the Restaurant Staff member’s Restaurant multi-store.

POS Retail:

Fixed not to create a Service Charge line to Pastel when Service Charge is NULL.

Money Count:

Report:

Fixed Money count report to show ‘Shortage’ as negative.

Short/Over  journal automation:

Setup Company – POS – General

‘Posting of Short/Over by Supervisor Cashup’

Un-checked:

Do Journal manually as back office transaction

Checked:

When using this option it is important to note that Money Count procedures must be followed as the Short/Over on the Money Count determine the amount used for the Journal creation. Closing of a shift by the Supervisor will result in not passing a Short/Over Journal to Pastel. This can be corrected by doing a manual back office Journal in Pastel.

2 Options available:

Option 1

Entering an account at Setup Interfaces – Pastel – POS Tab- Short/Over Account  as well as an Entry Type for Short/Over.

This account will be debited and the Daily Takings Control Account will be credited in the event of a Shortage.

This account will be credited and the Daily Takings Control Account will be debited in the event of a Surplus.

Option 2

Leaving the account blank at Pastel Interface – POS – Short/Over Account will result in using the Gratuity account at Setup – Users/Passwords – Restaurant Tab.

This Gratuity account will be debited and the Daily Takings Control Account will be credited in the event of a Shortage.

This Gratuity account will be credited and the Daily Takings Control Account will be debited in the event of a Surplus.

Grid:

Status – In House

Allow setting Status to In-House for future bookings can now be managed:

Setup Company – General – Allow changing Status to In-House for Future bookings

Checked

Changing Status of future bookings to In-House allowed.

Unchecked

Changing Status of future bookings to In-House disallowed.

Hospitality Version 5.1.0.2

Issues resolved and new features:

Setup Company POS Frame Restaurant/Bar:

Reprint Bill with Supervisor permission.

Checked – Restaurant/Bar Bill can only be printed once. If a reprint is needed the Supervisor must give permission.

Un-Checked – Can be reprinted without Supervisor permission.

Bar/Restaurant:

Reprint Bill with Supervisor permission according to the settings above.

Restaurant/Bar:

Created a screen capture report of the money count in addition to the report available at the money count.

Front desk/Shop:

Created a screen capture report of the money count in addition to the report available at the money count.

Novtel Hospitality Forms Designer:

Fix the forms designer to work with Novtel Hospitality. This is a Forms Designer in addition to the Novtel Reservation Forms Designer. At the moment you will have to create the desktop icon manually from c:\Program Files\Novtel Hospitality\Novtel Forms Designer.exe. This will be automated with the next CDH2 build.

Forms are now filed in C:\Program Files\Novtel Hospitality\Forms\

Remember to copy previously created forms for Hospitality from c:\Program Files\Novtel Reservations\Forms to c:\Program Files\Novtel Hospitality\Forms in order to use them. New forms will be stored by default in c:\Program Files\Novtel Hospitality\Forms but can be stored in another location as well.

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Relations Ver. 4.4.0.5 released on 2009/09/23

Added an option to view or remove an attachment before the email is saved.

JFOE-3C81E4F1F

Fixed a bug related to creating a Template. Only part of the file was displayed after saving the file. Only a partial file were shown when using a “ in the text.

Added an information message when sending SMS to all selected if Available SMS Balance is less than Records selected.

Fixed a potential bug at Ad New Customer / Supplier when clicking Accept without entering a Code. An empty record was created and program stopped due to a critical error.

Added a search function to select by ID Number

JFOE-2E953E966

Removed option to select Attachment on Send SMS and SMS All

Added an option at Report Customer Correspondence and Supplier Correspondence to search on a specific User in addition to only searching on all users.

This release replaces all previous releases and can be downloaded on following link below:

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Novtel Reservations version 4.2.0.0 released on 2010/01/19

Novtel Reservations include the following Products:

* Vehicle Hire

* Property Management

* Contract Management

The program was adjusted to manage ‘customer’ —- ‘monthly payment date’ better.

The ‘Contract Escalations Report’ is now available in Property Management.

The Contracts Report has been adjusted to include the “Payment Day” and also to sort the report according to the “Payment Day”.

Corrected an ‘Item can not be found’ error that sometimes displayed on the Deposit Liability report.

The “Supplier Monthly Statement” for Property Management was improved.

This release replaces all previous releases and can be downloaded on following link below:

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Novtel was established in 1996 since then have gradually grown into global leading software house.

We are a focused front end application developer; all our products are related to the rental, hire and leasing industries.

Novtel interface to various accounting and other software packages such as Pastel Partner, Quick Books, MYOB and Microsoft.

This software automates most of the bookkeeping functions of the businesses where it is successfully implemented; it is extremely powerful, feature rich and easy to use.

Our wide experience in computerised accounting and operational software systems means that we can provide a service, which covers system selection, set up, development and training.

Novtel International Software Corporation was established in 1996 and has since grown to a multinational company with representation throughout South Africa and selected countries International. The company is a 3rd Party developer, specialising in seamless integration with leading accounting software locally and International. The following are the mainstream integrated software developed by Novtel catering for all size businesses by adding workstations as needed:

…………………………………….

• Property Management
• Hospitality
• Relations Management
• Vehicle Hire
• Point of Sale Restaurant
• Point of Sale Pub/Bar
• Point of Sale Retail Shop
• Self Storage Management
• Contract Manager

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Novtel’s business model caters for the establishment of Novtel dealerships throughout South Africa and International, specifically for Accounting software resellers with the focus in South Africa on Pastel.

If you are interested in a dealership or would like to get more information on the software products you are welcome to reply to the email below or visit the website for contact details.

Novtel also hosts interactive Online Internet Demonstrations on a regular basis. Let us know if you are interested and we will forward details on the next scheduled demonstration…..

http://www.novtel.com